The Recipe for the Perfect Resignation Letter

Un hombre camina con un maletín

Resigning from your job is a nuanced process, involving interactions with supervisors and adherence to notice periods for legal compliance. The growing trend of job departures, especially among the younger demographic, has been evident in phenomena like 2021’s “Big Resignation,” which saw around four million individuals leaving their jobs in the US.

Now, let’s talk about crafting that all-important resignation letter. It might sound simple, but remember, parting on good terms is worth it. No matter why you’re leaving, staying friendly is smart for your future. As we jump into this, remember that rules and customs about resigning vary from place to place. It’s always a good idea to brush up on the local practices before you take the leap.

Writing a Resignation Letter — Key Points

While the details change from country to country, a resignation letter is the official way to say “I’m out.” It’s how employees wrap things up and move on. But, the process and rules can be different in each corner of the world.

Don’t worry if you’re thinking about switching jobs. You’re definitely not alone. A Microsoft survey found that more than half of the Gen Z and Millennial population are open to trying new things every three years. So, if you’re itching for a change, you’re in good company.

In many places, like Barcelona —and everywhere else in Spain—, you should hand in your resignation letter two weeks before you plan to leave. This gives your company a chance to sort things out and it makes your exit smoother. Don’t forget to pass on your projects and responsibilities to make the shift even easier.

Take a moment to appreciate the journey. Give a nod to the skills you’ve picked up, the growth you’ve had, and the cool experiences you’ve shared. While it’s tempting to spill the beans about your new gig, it’s best to focus on gratitude and professionalism.

Persona firma en el final de un documento redactado.

7 Ingredients for the Perfect Resignation Letter:

Creating a great resignation letter is a mix of essentials, a bit like crafting a delicious recipe. Here’s what you need in your one-page letter:

  1. Start with Basics: Your name, location and the date. Throw in the company’s name too.
  2. Keep it Polite: Open with “Dear,” “Sir,” or “Madam.”
  3. State Your Move: Begin with a clear and simple statement that you’re leaving. Sticking to notice periods keeps things smooth.
  4. Explain Yourself (if You Want): Sharing reasons for leaving is cool, but keep it positive. Your insights could be super helpful, but keep the tone right.
  5. Show Some Love: Express how much you appreciate the chance to learn and grow. It’s a sign of professionalism.
  6. Keep Goodbyes Short: Stay formal while you say your farewells.
  7. Sign Off: End with your name, date, and signature. Make room for a legal pro to sign too.

Remember, writing a resignation letter might feel like a task, but it’s a chance to leave with grace and keep the doors open for whatever comes next.

Mano pintada de verde sosteniendo un tallo de una planta.

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Resignation Letter Example

If you ever need to write a resignation letter (which you most probably will), here’s some inspiration:


Dear [Recipient’s Name],

I am writing to formally announce my decision to resign from my position as [Your Job Position] at [Company Name], effective [Last Working Day, usually two weeks from the date of submission]. As per [mention relevant labor law or company policy], I am providing [Notice Period] notice before my departure.

I am committed to ensuring a smooth transition during this time and will be available to discuss the handover process in detail.

I would like to express my sincere gratitude for the opportunities for growth, learning and collaboration that I have experienced during my time at [Company Name]. The experiences gained and relationships built here have been invaluable.

Please consider this letter as my formal notice of resignation. I look forward to assisting with a seamless transition and wish the company continued success in the future.

Best regards,

[Your Full Name]

[Your Signature] [Date]


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